Signature Capture Pads have revolutionized the way we do business.
Signature capture pads provide unique opportunities to move to a paperless office environment, that the compuer age promised more than 25 years ago. Many industries can benefit immensely by the introduction of signature capture pads. Some of these are outlined below;-
ID/Security
Security has become a growing priority in recent years. The computer has forever changed the way we live, work and play, it also has created new vulnerabilities that criminals can use to turn our identity to their own gain.
An Electronic signature capture-created e-signature raises the bar on those who would unlawfully assume our identity.
Electronic signature capture far exceeds the human eye in its ability to verify identity. An e-signature is legally binding and inseparable from its corresponding document; attempts to alter it in any way render the e-document invalid.
Security capabilities of Electronic signature capture range from simple to elaborate.
Electronic signature capture can be used for unattended access control to private areas
such as condominiums and apartment buildings, country club facilities and health clubs, providing management with an accurate record of who entered and left when.
Where identify authentication is essential, such as military bases, scientific facilities, government installations and prisons, additional biometric information such as fingerprints, hand/face geometry or iris scans can be added for positive verification.
Medical
Few industries document their customers as extensively as health care. A single hospital visit can generate several different admission forms taken at several different times, opening the way to data variations that can be difficult and costly to trace and correct.
Not only must the patient's information be complete and accurate, it must be highly secure, readily accessible and stored for years - no easy task for paperbound records.
Add to this the often complex government regulatory requirements and its easy to see why paper record keeping has reached critical condition in many hospitals and clinics.
One set of patient data captured electronically upon admission can instantaneously populate the forms of all health care providers. Medical charts can be updated and transmitted easily, preventing possible mistakes in treatment. Patient history can be quickly sorted for relevant information. Billing questions can be resolved onscreen.
One day soon, a single data chip a health care ID card may contain our complete health care history.
Insurance
The insurance industry was among the first to recognize the numerous benefits of electronic signatures.
Equipped with a tablet and laptop computer, insurance agents in the field can now
populate complex application forms and capture the customer's signature electronically, saving hours and even days over traditional paperbound processing.
By digitally originating new home, life, auto and health insurance policies and pension plans, e-documentation shortens the application process, greatly reduces costly clerical errors, and provides a verifiable, legally binding contract that cannot be altered, misfiled or stolen. Policy information can be easily retrieved and amended in the field when a customer requests additions or
changes to their coverage, or when processing insurance claims.
Electronic signature capture is helping the insurance industry battle one of its costliest demons: paperbound record keeping. Automated documentation not only greatly reduces the cost to input, store and retrieve policy information, it also supports the high levels of security and confidentiality required under new, stiffer consumer protection laws.
It has been estimated that the insurance industry saves seven-fold on every policy that originates as an electronically signed document.
HR
Human resources faces a growing crisis — a paper crisis. The sheer number of signed documents, from employment applications to drug testing consent forms, staffing reviews to timesheets, insurance forms to pension plans, has filled employee files to overflowing, leaving HR personnel with little choice but to manage paper, not people.
Electronic signature capture provides a paperless solution that saves time and money by automating the presentation and signing of all employee documents.
Imagine the savings to be had by automating the new hire process alone: all hiring documents (application, authorization for background checks, drug testing consent, benefit elections, W-4, W-9, etc.) can now be electronically created, signed, filed and stored in seconds. Retrieving an employee's
complete file is equally instantaneous and simple.
But that's just the start of the efficiencies of electronic signatures. Consider the cost
savings of electronic timesheet management, staffing, benefits administration, healthcare
reporting and the review and appraisal process.
Freed of the paper monster, human resources professionals will have more time to spend on
the people needs of their organization.
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